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Guide Lines to Author

***Read the guidelines fully before submitting your paper.

Paper submission link available at end of this page.

All Papers submitted to the conference must:

  1. Be compliant with the IEEE Publications Service and Products Board Operations Manual and all policies therein https://conferences.ieeeauthorcenter.ieee.org/author-ethics/guidelines-and-policies/fundamental-publishing-guidelines-and-principles/ 

  2. Be compliant with the IEEE Code of Ethics https://www.ieee.org/about/corporate/governance/p7-8.html 

 Formatting

  • All papers must be written in English

  • All papers must be original unpublished work

  • Each paper may be written by up to 35 authors maximum.

  • Each author listed on the paper must be listed in the paper management system

  • One author must be designated as the corresponding author for the paper.

  • Our current paper management system will accept papers in Microsoft Word and Latex.

  • We highly recommend the usage of the provided templates to generate your paper.

Templates for Camera-ready format 

- Full paper and Special session paper (6-page limit)

- LaTex

Each submission will be reviewed for compliance with paper size, margins, headers, footers, page numbers, and other size specifications.  Papers that are non-compliant may not be included in the proceeding. 

Corresponding Author​

  • Each paper submitted to this conference must have a designated corresponding author assigned.

  • While it is traditional for the first listed author to be the corresponding author, any author of the paper may be designated the corresponding author.

  • Whereas many of the responsibilities of the corresponding author will require compliance with legal terms and conditions, such as registration and transferring copyright, the corresponding author of the paper should be an adult of 18 years of age or older with the authority to agree to any and all legal requirements for the paper.

  • The corresponding author acts as the assigned manager of the paper and should have the authority of all authors to speak collectively on behalf of all authors.

  • The corresponding author is the author responsible for completing all tasks and expectations required for the paper during the paper submission process.

  • The corresponding author is responsible for all activities related to the paper submission. This includes but is not limited to:

  1. The initial submission of a compliant manuscript on or before the submission deadline.

  2. Ensure adherence to the deadlines during the paper submission process.

  3. Making timely updates or changes to the paper that may be requested or required during the submission process.

  4. Acting as the representative to all authors associated with the paper as the lead communicator and representative for the paper.

  5. Ensuring any and all fees related to the submission, such as conference registration fee and submission fees, are paid to support final paper upload in accordance with conference deadlines.

  6. Completing the accurate final submission of the paper on or before the final submission deadline.

  7. Ensuring the paper is presented at the conference during the assigned presentation time scheduled by the organizing committee.

​​Final Submission

  • Papers that are accepted to the conference program are required to complete all steps outlined for the final submission process. Papers that do not complete the final submission steps on or before the deadlines are subject to removal from the conference program.

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1. Submit the Final Draft:

  • Submit the final draft on or before the published deadline. The Final draft should be Presentation and Publication Ready. 

  • We encourage a complete and thorough review of the paper as this will be the final opportunity to make any changes, adjustments, or acknowledgments; Requests to update, edit, change, or add information to the paper will not be accommodated after the final submission deadline.

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2. Transfer of Copyright to IEEE

  • In accordance with IEEE Policy and the IEEE PSPB Operations Manual, all papers must transfer copyright of the paper to IEEE before publication. You may visit the IEEE Author center for more details on the copyright process and requirements.

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3. Registration to the Conference

  • The corresponding author of the paper is expected to register to attend the conference and present the work.

  • If the corresponding author is not able to attend the conference, he or she may delegate this responsibility to a co-author. The co-author attending is then required to pay the registration.  This supports the rule that at least one author of the paper must pay the full registration fee in support of the paper.

  • Delegation of this responsibility requires that the corresponding author submit a substitute/absentee case in advance.

  • Full registration rates are defined as rates which offer all full access to the conference for the duration of the conference.

  • Student Full rates cannot support a full paper but offer all full access to the conference for the duration of the conference.

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4. All fees must be paid in full, including any applicable taxes and additional fees.

  • Each Author Full Registration will support 1 Accepted Papers of any submission type.​

Paper Presentation

  • Each paper that is accepted to the conference and meets the final submission and registration requirements will be required to present their work at the conference as scheduled by the organizing committee.

  • Decisions on the Presentation type assigned to a paper are determined by the conference organizing committee considering the factors which include, but are not limited to:

    1. Conference Editorial Board recommendation

    2. Recommendations and suggestions by the paper reviewer

  • Topic and content of the paper

  • Topic interest

  • Conference delivery resources

  • Given the size of the conference and the number of papers presented during the conference, the committee is unable to accommodate special requests for presentation types and/or scheduling accommodations.

  • Authors are encouraged to plan attendance for the full conference scheduled as all presentation dates are subject to change with or without notice.

  • Virtual presentation may be allowed on a case-by-case basis as this conference is an hybrid conference. Virtual presenter should be noted that there will be no live streaming or recordings available. 

Paper Publication & Indexing

  • Papers submitted on the Full Contributed Paper type and path, which are accepted, complete all final submission steps as outlined by the conference, are presented at the conference as scheduled, and meet the IEEE Standards for Publication will be deemed eligible by Publication committee. Accepted papers will be submitted for inclusion into IEEE Xplore subject to meeting IEEE Xplore’s scope and quality requirements.

  • Acceptance to the conference does not guarantee or imply the guarantee of publication

  • Corresponding author must response to the publication committee instantly if their paper format need to be modified before publishing.

  • If the corresponding author fails to response to the publication committee, publication committee reserves all the right to exclude the manuscript from publication.

Best Practices:

Authors are encouraged to

  • Ensure your email address in the author profile are up to date.

  • Check spam and junk folders for messages related to your submitted work.

  • Login as often as possible to your author workspace for any changes in status of notifications.

Submit your paper:

***maximum 6 pages per paper

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